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PolicyAI

School policy management, connected to the law

Know what your policies actually cover.

PolicyAI reads your policy library against the law that binds your school, names the duties nothing covers yet, and drafts the missing sections with the provision beside each one.

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The demo school's Procedures catalogue showing controlled operating procedures, draft state, owner, file type and version.
The creation panel for a school procedure in EthosOne, asking for a name and description, offering a PDF or Word upload of up to ten megabytes, and a separate choice about whether the assistant may index the procedure content.
An open school legislation obligation showing its source, owner, applicability condition, linked policy evidence and controls to draft a policy or link more proof.
The penalty exposure card from a school's legislation dashboard: 21.3 million dollars across 24,685 penalty units on open obligations, split into work health and safety, privacy and child safety.

Real captures · PolicyAI · demo school.

In one paragraph

PolicyAI is EthosOne's compliance intelligence for a school's policy library, in beta from September 2026.

It holds the Acts, regulations and obligations that apply to a school, scoped by a profile of country, state, sector and school type, and reads the policy library against them.

The problem

  1. The library is a folder, not a position

    A school can list its policies. It cannot usually say which duty each one answers, which duties nothing answers, or who last decided that a policy still covered what it claimed to. The folder holds documents. A regulator asks about obligations.

  2. The law moves and the news arrives sideways

    A regulation changed in March. Somebody read the newsletter in April. A colleague mentions it at a network meeting in September as though everyone knew. Somewhere in that year the policy still has to be true, and the person who owns the response has to find out from something better than a hallway.

  3. Fluent is not the same as checkable

    Somebody demonstrates an AI tool that answers a compliance question with a citation, and the room nods. Then a business manager asks where a particular number came from, and the answer is a paraphrase of a paraphrase. The question underneath is not whether the tool is clever. It is whether anyone can check it before the board is told.

PolicyAI works inside the wider school policy management lifecycle, with accountable people retaining review and approval.

What we keep hearing

It is the Thursday before a registration visit. The policy folder on the shared drive holds forty-one documents, a third of them last reviewed by someone who has since left, and the child safety policy was opened in March and not since. The question the assessor asks is not whether the school has a policy. It is which obligation each policy answers, and who signed that off. Nobody in the building can answer it from the folder.

This is the room where they can.

Free template pack

Every policy a school is expected to hold, already listed

A register that says which of the expected policies you hold, with an owner and an approver on each, and the gaps named.

What it does

Nine views, one picture. Each one reads from the same live records.

  • The obligation catalogue scoped to one school, with the national and state sources in force for it.
    01

    Legislative intelligence

    A guided profile records the country, state, sector, school type and operating conditions, and the applicable catalogue follows what you save. Choose which national and state catalogues are in scope, with source counts beside each.

  • A policy drafted against the provisions it rests on, with the provision shown beside each paragraph.
    02

    Auto-drafted policies

    Tell PolicyAI which school you are and it drafts the policy against the provisions it rests on, with the provision beside each paragraph and the school’s own name written in. What arrives is a version to approve or send back, not a template to reconcile by hand, and the source of every paragraph is on the page beside it.

  • An obligation that has moved, with the paragraph that answers it already rewritten against the new wording.
    03

    Pre-drafted changes

    When an obligation moves, the paragraph that answers it arrives already rewritten against the new wording, with the old version kept beside it. The comparison is the starting point rather than the amendment, so the question a leader answers is whether to accept the change, not what the change was.

  • The policies the school is expected to hold, each with its owner and next review date.
    04

    Policy planning

    The policies the school is expected to hold, each with its owner, its next review date and the obligations that depend on it, read forward as a plan rather than backwards as a register. A review that is coming is visible while there is still time to do it properly.

  • Changes that have passed but are not yet in force, with the date each commences.
    05

    Upcoming changes

    Changes that have passed but are not yet in force, with the date they commence and the policies they will touch. The work is visible before the obligation lands, so a school prepares for a date it already knows rather than discovering it after.

  • Ask PolicyAI across the whole library, with ready questions: policies expiring in the next 60 days, awaiting approval, or referencing the WHS Act.
    06

    Ask Policy AI

    Plain-language questions put to the whole library instead of opening documents one at a time. Which policies are awaiting approval, which expire in the next sixty days, which reference the Work Health and Safety Act, what the child safety policy actually says.

  • Obligations organised into governable domains, each carrying its grade, coverage and exposure.
    07

    Duties across 25 domains

    Obligations are organised into governable operating domains, each card carrying its grade, coverage and exposure. Within a domain, pick an Act and filter its obligations by status, verb and owner.

  • A guided assessment of a domain, with a score and the reasoning behind it.
    08

    Health check

    Guided questions assess a domain's completeness and quality, with a score and an explanation of how it was reached. The output is a review record and an improvement queue, and it is careful never to pretend legal certainty.

  • The Sector Signal: each fortnightly issue on what moved in school legislation and regulation, with the questions for the next board meeting.
    09

    Legislative change

    Our team watches legislative change for the sector and reports it in the Sector Signal: what moved and what it means for schools, read on the web and emailed to customers. The corpus behind PolicyAI is updated annually.

What it does not do

  • It does not give legal advice, and it does not stand in for the school's own advisers on a contested question.
  • It does not accept a policy as covering a duty without the wording that does it and a named reviewer behind it.
  • It does not present a modelled figure as the school's total exposure. Where a dollar figure is shown it is the priceable portion of exposure, and the page says which duties it covers.
  • It does not dress a policy expectation up as legislation. Uniforms and mobile phones are policy-evidenced views, never statutes.
  • It does not invent an obligation. No duty exists in the corpus without a pinpoint provision in a named consolidated instrument.
Customer stories

Made for the people who run their school.

Frequently asked questions

The seven we are asked every time.

Still weighing something up? Thirty minutes with us, on your own registers, answers the rest.

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  1. 01What is PolicyAI?

    EthosOne's compliance intelligence for a school's policy library, in beta from September 2026. It holds the obligations that apply to the school, reads the library against them, scores each as met, partial or unmet, watches for legislative change and drafts the sections a policy is missing.

  2. 02What is AccuFind, and is it a separate product I need to buy?

    EthosOne's legislative intelligence partner: a sovereign Australian legal-data store holding the consolidated legislation of the Commonwealth, every state and territory, and New Zealand as versioned, addressable data. It is the legislative layer underneath EthosOne, not a separate product. Schools licence EthosOne, and the contract, data and support stay with EthosOne.

  3. 03Which jurisdictions are covered?

    New South Wales, the ACT, Victoria, Queensland, Tasmania, South Australia, the Northern Territory and Western Australia, with Commonwealth law across all eight, and New Zealand as a separate national jurisdiction. Duties are resolved to your school's jurisdiction and the kind of school it is.

  4. 04Is this legal advice?

    No. It is legislative intelligence: what the law says and where it says it, with your school's own applicability decision recorded beside it, who reviewed it, why, when and when it is next due. What to do about it in your school is a decision for your leadership, and where it is genuinely contested, for your lawyer.

  5. 05What does 99.56 per cent verified mean?

    For each in-scope duty, the provision at its address was fetched from the legal store, the duty's own words were found in it, and the instrument's identity was confirmed separately. The remainder is named individually with reasons rather than hidden in a rounding.

  6. 06Could the AI invent an obligation?

    No duty exists in the corpus without a pinpoint provision in a named consolidated instrument, and every row is re-verified against that provision. A row that cannot be verified is marked, not published as fact.

  7. 07PolicyAI, in full: what does it cover?

    Coverage is scored domain by domain as met, partial or unmet, every finding points back to the provision it came from, legislative change is watched by our team and reported in the Sector Signal, and the section a policy is missing is drafted for a named person to review. It runs on AccuFind legislative intelligence, the consolidated primary-source law of the Commonwealth, every Australian state and territory, and New Zealand, processed in AWS Sydney, and EthosOne holds the exclusive partnership on the school-facing legislative landscape built from that store. Every duty is keyed to a pinpoint provision and 99.56 per cent are verified against the text of the law. PolicyAI is a Premium module at $10,000 a year on top of Core, inside the $45,000 cap, for principals, business managers and boards.

Built to scale

Run at any scale. From one campus to a diocese, with every entity reporting the same way.

Switch
from your existing platform, for a low cost
25
policy domains help you make sense of the policies you have, and the ones you need
Every regulator
in Australia and New Zealand supported
Safe
data, processing and AI based in Sydney and Melbourne via AWS

Coverage spans the eight Australian states and territories, with Commonwealth law applying across all of them, and separately New Zealand. Domain figures come from the PolicyAI Research Atlas.

PolicyAI answering the prompt “Draft me an AI Acceptable Use Policy.”, then working through: Reading the AI-engaged obligations; Matching privacy, records, child safety; Drafting against your existing library.

AI governance

Solutions for every school’s AI challenge.

There is no AI-specific legislation in force in Australia or New Zealand. The duties your school already carries are the ones AI engages.

Take the AI maturity assessment

Governing AI, before your board asks again.

“The board asked what our position on AI is, and we did not have one.”

Data privacyAlgorithmic biasSynthetic mediaAutomated decisionsRecords governanceSurveillance

An AI policy is not a new rulebook, it is a lens over duties your school already carries: privacy, records, discrimination and child safety, engaged by an AI-shaped set of facts. Which is why a downloaded template does not survive contact with a regulator.

We have tagged the duties AI activity in a school engages, so the conversation starts from the obligations you already hold rather than from a blank page. Almost none of them say “AI”.

Try Draft with AI.Five paragraphs against the obligations of your State, with the provision beside each. Free, no login.